Admin and event roles

With In2event, it’s possible to set which rights a teammate has in their account or per event. When you do this, you control what teammates can see and do within the events. You could, for instance, add an artist handler to your event but make sure they can only work in the Program module. Just like this, you can determine for every separate part of In2event if a teammate can view, add, edit, approve, delete or revoke data.

Because we’re here to make your job easier, we’ve created admin and event roles. This makes sure you won’t have to alter these settings for each individual. For instance, if you have three artist advancers working in the event, you can create ‘Artist advancer’ as an event role, toggle all options for this role, and assign it to those three persons. They will all get the same rights within the system / this event and you’ll only have to do the work once. This also lowers the margin for errors.

How to add an admin to event role?

1. Go to your Lauchpad and click ‘Team’.
2. Select ‘Roles & Capabilities’.
3. Click on one of the blue buttons ‘Create role’.
4. Name this new role within the pop-up and click ‘Add role’.
5. You’ll be redirected to the overview. It may see overwhelming, but we promise you’ll be okay.
6. Per module that’s activated for your account, you see all components that are part of that module.
   Per component you get to choose if this user role gets no rights (just don’t tick any boxes in that row) or if they get the right to view, add, edit, approve, delete or revoke data.
   With the vertical or horizontal ‘All’ box you can easily select entire columns or rows at once, or even the entire module.
7. If you’ve selected all rights that should belong to this role, scroll down and click ‘Save permissions’.
8. This role is now added!
   If you add a new user to your In2event, you can assign them the role you’ve just made. Continue reading to learn how to add a new user.
9. If you click on the button action: you can choose to edit the role or delete the role.

Assign events to new user
After adding a user to your In2event, you have to add them to an event/events. If you don’t do this, they will end up at an empty launchpad after logging in.

1. Go to your Launchpad and click ‘Team’.
2. Select ‘Teammates’.
3. Find and click the name you’ve just added. You can also use the search bar.
4. Click on ‘events’ and you’ll see all events that were created in this account.
5. Per event you can select ‘No role’, or any of the roles you’ve created. ‘No role’ means they won’t get access to this event.
6. A pop up ‘successfully updated user role’ will appear when you’re done.

If the added person doesn’t see the events immediately, logging out and in again will help.