Within In2event you can add rights to a user, as well as roles. But what exactly is the difference between those two? The answer to that is probably simpler than you’re imagining right now.
The user permissions determine what a user can see, edit and delete from your In2event account. This means that you control what happens in your In2event account. You could, for instance, add your artist handler to In2event so they can work directly in the event. An artist handler would probably get all rights for the Program module. but maybe won’t have to see what goes on at the Volunteer module.
A user role is simply a saved combination of user settings. By adding a role, you won’t have to go through all the settings for each individual. You simply add a user role, for instance ‘Artist Handling’. Every user you invite to work with you in an event that will only need to see the artist-related parts of In2event will get the ‘Artist Handling’ role. This way, you won’t have to check all the user right settings for each individual.
Of course, after assigning a user role to someone, you can still edit the rights at a personal level.
We highly suggest using user roles. This will keep your organization more organized and GDPR-proof.
Where to find the user permissions
1. Go to the Launchpad.
2. Select ‘Users’ and click on the name of the user you would like to add the user rights to.
Find the user role settings and add one
1. Go to the Launchpad.
2. Select ‘Team > Roles and capabilities’.
3. Choose whether you want to create an 'Admin role' or an 'Event role'. An Admin role has the same permissions as described above under user permissions. An Event role allows you to create a custom role that can be assigned to teammates during your event, such as a ‘Check-in role’.
5. For each feature, you can specify what someone with this role is allowed to ‘view, add, edit, delete, approve, or revoke’.
6. Click on ‘edit permissions’, set the role, and click on ‘save permissions’, you’re done