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Paid accreditation items

Updated

Within your event, it is possible to use paid accreditation items. There are two ways to use this feature. 

Keep track of how much money is being spent on items for internal records. 

Want to know how much of the budget you are spending on crew catering of machinery? By adding a price to these items, you can track total amounts of everything requested and approved in the financial reports. 

To do this, please follow these steps; 

  1. Within the event, go to settings and then go to accreditations. 
  2. If necessary, add a new item category or item. 
  3. When editing the settings for this specific item, go to 'financial'. 
  4. Add the 'Price excl VAT' and if you want, also add the VAT.
  5. Save the changes on the top right. 

Now, your item has a price. This price will not show up for the supplier, crew member or guest. This price is only for your own record. 

 

Let crew, guests or suppliers pay for an item.

If you want suppliers, crew or guests to pay for an item, you can make a payment mandatory. This way they have to pay for the item before they actually receive it. 

To do this, follow these steps; 

  1. Within the event, go to settings and then go to accreditations. 
  2. If necessary, add a new item category or item. 
  3. When editing the settings for this specific item, go to 'financial'. 
  4. Add the 'Price excl VAT' and if you want, also add the VAT.
  5. Click the checkbox 'Yes, for this item a payment is required'
  6. Save the changes on the top right. 

Now, this item is a paid item. When adding this item to a supplier request, crowdlist or guestlist, the receiver of this request or list will see the price of the item and can request accordingly. 

When the item is requested and approved afterwards, we will send a payment request to the supplier, crew or guest. After they paid the item, they will get confirmation that the item is paid. When you send out the briefing, this item will be in there. 

Want to manage the content of the payment request? 

  1. Within the event, go to settings 
  2. Click on 'custom content' 
  3. Here you will see 'Payment request', 'email' and 'page'. 
  4. Customize to your liking and save these settings. 

 

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